How to Create a Free Business Email Address in 5 Minutes (Step by Step)
That being said, let’s take a look at how to set up a business email address using Gsuite.
Step 1. Sign up for a Gsuite Account
Gsuite basic plot costs $5 per user each month. It gives you access to Gmail, Docs, Drive, Calendar, and audio/video conferencing with 30 GB of cloud storage for each user.
You will also need a domain name, which you can buy during the signup. If you already have a domain name and a website, then you can use your existing domain with Gsuite.
To get started, simply visit the Gsuite website and click on the get started button.
On the next screen, you will be questioned to enter your business name, the number of employees, and country where you are located. You can choose just yourself for 1 user account, or choose the number of employees.
Note: You will be charged for each user account, so it is better to start small. You can always add more user accounts when needed.
Click on the next button to continue.
You will be questioned to enter your personal contact information including name and email address.
On the next screen, you will be questioned to choose a domain name. If you already have a domain name, then click on ‘Yes I have one I can use’ or click on ‘No, I need one’ to register a domain name.
If you need to register a new domain name, then you will be charged separately for registering a new domain name. The cost of a domain name will be showed on the screen and usually starts from $14.99 per month.
If you are using an existing domain name, then you will need to verify that you own that domain name. We will show you how to do that later in this article.
After choosing your domain name, you will be questioned to make your user account by entering a username and password.
This username will also be your first business email address, so you need to choose a username that you want to use as your business email address.
After that, you will see a success message and a button to continue with the setup.
Step 2. Setting up Gsuite and Email
In this step, you will complete the Gsuite set up by setting up users and connecting it to your website or domain name.
On the setup screen, you will be questioned to add more people to your account. If you wanted to make more accounts for your employees or departments, then you can do that here.
You can also just click on ‘I have added all user email addresses’ and click on the next button. You can always add more users to your account and make more email addresses later when needed.
If you are using Gsuite with an existing domain name, then you will be questioned to verify that you own that domain name. To do that, you will now see a HTML code snippet that you need to add to your website.
There are other ways to verify your ownership as well. You can upload a HTML file to your website using an FTP client or file manager app in your hosting account dashboard.
If you don’t have a website, then you can use the MX Record method to verify your ownership of the domain name. You will see step by step instructions to do that once you choose this method.
For the sake of this article, we are assuming that you already have a WordPress website, and we will show you how to add the verification HTML code snippet in WordPress.
First, go to the admin area of your WordPress website to install and activate the Insert Headers and Footer plugin. For more details, see our step by step guide on how to install a WordPress plugin.
Upon activation, go to Settings » Insert Headers and Footer page and paste the HTML code you copied from Gsuite under the ‘Scripts in Header’ section.
Don’t forget to click on the ‘Save’ button to store your settings.
Now switch back to your Gsuite setup screen and click on the checkbox that says ‘I added the meta tag to my homepage’.
After that, you will be questioned to enter MX record entries for your domain name. We will show you how to do that in the next step.
Step 3. Adding Domain MX Records
Note: This section is for users with existing domain names and websites. If you registered a new domain name via Google, then you don’t need to read this.
Domain names tell the internet servers where to look for information. Since your domain name is not registered with Google, your emails will reach your domain name but not to Google servers.
You will need to setup the right MX records on your domain name settings. This will tell your domain name server to use Google’s servers for sending and receiving emails.
To do that, log in to your web hosting account, or your domain registrar account. We will show you how to add MX records in Bluehost, the basic settings are the same on all hosts and domain registrars. Basically, you will be looking for DNS settings under your domain name.
Login to your Bluehost hosting dashboard and click on ‘Domains’. On the next page, select your domain name and then click on the ‘Manage’ link next to DNS Zone Editor option.
Bluehost will now open your DNS zone editor. You need to switch back to your Gsuite setup screen and check the box that says ‘I have opened the control panel of my domain name’.
It will now show you the MX records that you need to enter. You will also see a link to the documentation which will show how to add these records to dozens of hosting and domain services provider.
Here is how you will add this information to your Bluehost DNS settings
Click on ‘Add Record’ button to save it. After that, repeat the process to add all five lines as MX records.
Once you are finished, switch back to Gsuite setup and check the box next to ‘I made the new MX records’.
You will be questioned to delete any existing MX records still pointing to your website hosting or domain name provider servers.
Switch back to your DNS zone editor and scroll down to MX records section. You will see the MX records you made earlier along with an older MX record still pointing to your website.
Click on the delete button next to the ancient MX record to delete it.
After that, switch back to the Gsuite setup screen and check the box that says ‘I deleted existing MX records’.
You will now be questioned to save your MX records. For some providers once you add MX records they are already saved, for some you may need to manually save MX records.
Once you have saved MX records check the box that says ‘I have saved MX records’ in Gsuite setup.
After that you need to click on ‘Verify domain and setup email’ button to exit the setup wizard.
Step 4. Managing email in Gsuite
Gsuite makes it super simple to manage your email account. You can simply visit the Gmail website to check your email or use the official Gmail apps on your phone to send and receive emails.
You will need to sign in using your business email address as your username.
To make more business email addresses simply go to the Gsuite Admin console. From here you can add new users, make payments, and adjust your Gsuite account settings.
That’s all, we hope this article helped learn how to make a free business email address or make a professional business address with Gsuite. You may also want to see our guide on how to fix WordPress not sending emails issue.
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